Letter – Address

Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
Mr. J. Rhodes
Rhodes & Rhodes Corp.
212 Silverback Drive
California Springs CA 92926
American address format:
Name of recipient
Company name
Street number + street name
Name of town + state abbreviation + zip code
Mr. Adam Smith
Smith’s Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
Mr. Adam Smith
Smith’s Plastics
8 Crossfield Road
Selly Oak
Birmingham
West Midlands
B29 1WQ
British and Irish address format:
Name of recipient
Company name
Number + street name
Town/city name
County
Postal code
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
The Managing Director
Fightstar Corporation
155 Mountain Rise
Antogonish NS B2G 5T8
Canadian address format:
Name of recipient
Company name
Street number + street name
Name of town + province abbreviation + postal code
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Ms. Celia Jones
TZ Motors
47 Herbert Street
Floreat
Perth WA 6018
Australian address format:
Name of recipient
Company name
Street number + street name
Name of province
Town/city name + postal code
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
Miss L. Marshall
Aquatechnics Ltd.
745 King Street
West End
Wellington 0680
New Zealand address format:
Name of recipient
Company name
Number + street name
Suburb/RD number/PO box
Town/city + postal code
Mr. N. Summerbee
Tyres of Manhattan.
335 Main Street
New York NY 92926
Müller & Sohn GmbH
Herrn Peter Müller
Falkenstraße 28
20140 Hamburg
Deutschland
Standard English Address format: name of recipient, company name, street number + street name, name of town + region/state + zip/postal code.

Letter – Opening

Dear Mr. President,
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Very formal, recipient has a special title that must be used in place of their name
Dear Sir,
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Formal, male recipient, name unknown
Dear Madam,
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Formal, female recipient, name unknown
Dear Sir / Madam,
??????? ?????/?????,
Formal, recipient name and gender unknown
Dear Sirs,
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Formal, when addressing several unknown people or a whole department
To whom it may concern,
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Formal, recipient/s name and gender completely unknown
Dear Mr. Smith,
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Formal, male recipient, name known
Dear Mrs. Smith,
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Formal, female recipient, married, name known
Dear Miss Smith,
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Formal, female recipient, single, name known
Dear Ms. Smith,
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Formal, female recipient, name known, marital status unknown
Dear John Smith,
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Less formal, one has done business with the recipient before
Dear John,
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Informal, one is personal friends with the recipient, relatively uncommon
We are writing to you regarding…
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Formal, to open on behalf of the whole company
We are writing in connection with…
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Formal, to open on behalf of the whole company
Further to…
??????? ??…
Formal, to open regarding something you have seen from the company you are contacting
With reference to…
????????? ??…
Formal, to open regarding something you have seen from the company you are contacting
I am writing to enquire about…
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Less formal, to open on behalf of yourself for your company
I am writing to you on behalf of…
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Formal, when writing for someone else
Your company was highly recommended by…
? ???????? ??? ??? ?????????? ?????????? ???…
Formal, polite way of opening

Letter – Main Body

Would you mind if…
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Formal request, tentative
Would you be so kind as to…
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Formal request, tentative
I would be most obliged if…
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Formal request, tentative
We would appreciate it if you could send us more detailed information about…
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Formal request, very polite
I would be grateful if you could…
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Formal request, very polite
Would you please send me…
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Formal request, polite
We are interested in obtaining/receiving…
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Formal request, polite
I must ask you whether…
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Formal request, polite
Could you recommend…
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Formal request, direct
Would you please send me…
?? ?????? ??? ???????? ?? ??? ????????…
Formal request, direct
You are urgently requested to…
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Formal request, very direct
We would be grateful if…
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Formal request, polite, on behalf of the company
What is your current list price for…
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Formal specific request, direct
We are interested in … and we would like to know …
??? ??????????… ??? ?? ?????? ?? ???????…
Formal enquiry, direct
We understand from your advertisment that you produce…
?????????????? ??? ?? ????????? ??? ??? ????????…
Formal enquiry, direct
It is our intention to…
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Formal statement of intent, direct
We carefully considered your proposal and…
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Formal, leading to a decision regarding a business deal
We are sorry to inform you that…
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Formal, rejection of a business deal or showing no interest in an offer

Letter – Closing

If you need any additional assistance, please contact me.
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Formal, very polite
If we can be of any further assistance, please let us know.
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Formal, very polite
Thanking you in advance…
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Formal, very polite
Should you need any further information, please do not hesitate to contact me.
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Formal, very polite
I would be most grateful if you would look into this matter as soon as possible.
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Formal, very polite
Please reply as soon as possible because…
???????? ????????? ?? ??????????? ???????, ?????…
Formal, polite
If you require any further information, feel free to contact me.
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Formal, polite
I look forward to the possibility of working together.
????????? ?? ?????????? ???? ???.
Formal, polite
Thank you for your help in this matter.
????????? ??? ?? ??????? ??? ?? ???? ?? ????.
Formal, polite
I look forward to discussing this with you.
????????? ??? ???????? ????? ??? ??????? ???? ???.
Formal, direct
If you require more information …
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Formal, direct
We appreciate your business.
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Formal, direct
Please contact me – my direct telephone number is…
???????? ????????????? ???? ???. ? ??????? ????????? ??? ?????…
Formal, very direct
I look forward to hearing from you soon.
?????? ?? ?????? ??? ??? ???????.
Less formal, polite
Yours faithfully,
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Formal, recipient name unknown
Yours sincerely,
???? ?????,
Formal, widely used, recipient known
Respectfully yours,
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Formal, not widely used, recipient name known
Kind/Best regards,
?????? ???????????,
Informal, between business partners who are on first-name terms
Regards,
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Informal, between business partners who work together often